Location: Bangkok
Key Responsibilities:
- Develop event concepts, themes, and objectives in collaboration with clients or internal stakeholders.
- Create and maintain detailed event timelines, ensuring all deadlines are met.
- Manage relationships with vendors, venues, and service providers to secure necessary services and supplies.
- Oversee event setup and teardown, ensuring smooth execution of logistics.
- Develop and monitor event budgets to ensure cost-effective planning and execution.
- Negotiate contracts with vendors to secure competitive rates and high-quality services.
- Track expenses and provide stakeholders with regular financial updates.
- Lead and manage event teams, including staff, volunteers, and contractors.
- Assign tasks and responsibilities effectively to ensure seamless execution.
- Provide guidance and support to team members throughout the event lifecycle.
- Serve as the primary point of contact for clients and internal stakeholders during the planning process.
- Address and resolve any issues or concerns promptly and professionally.
- Deliver events that meet or exceed client expectations, ensuring high levels of satisfaction.
- Oversee all aspects of on-site event operations to ensure flawless execution.
- Troubleshoot and resolve issues as they arise.
- Ensure compliance with health, safety, and legal regulations.
- Conduct debrief sessions with clients and teams to evaluate event success and identify areas for improvement.
- Prepare detailed post-event reports, including feedback, financial summaries, and recommendations for future events.
Qualifications :
- Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
- 3-5 years of experience in event planning or project management.
- Exceptional organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proven leadership and team management expertise.
- Proficiency in project management tools and methodologies.
- Ability to manage multiple projects under tight deadlines.
- Strong problem-solving skills and acute attention to detail.
- Adaptable to shifting priorities and unexpected challenges.
- Willingness and ability to travel extensively, including internationally, for event execution.
- Availability to work evenings, weekends, and holidays as needed.
- Fluent in English and Japanese Language is advantage.
