Key Responsibilities:

Regulatory Compliance:

Ensure strict compliance with all applicable local regulations, including health and safety standards, environmental guidelines, permits, and licenses.
Regularly review policies and procedures to align with regulatory updates and maintain compliance records.
Act as the point of contact for regulatory authorities during inspections and audits.

Office Operations:

Oversee the smooth functioning of daily office operations to foster a productive and efficient working environment.
Establish and implement systems to ensure the workplace remains organized, clean, and conducive to employee performance.
Monitor office supplies, equipment maintenance, and general workplace needs, ensuring uninterrupted operations.

Vendor and Building Management:

Build and maintain strong relationships with vendors, contractors, and service providers to support operational needs.
Serve as the main liaison with building management for facility-related matters, including maintenance, repairs, and security arrangements.
Negotiate contracts and service agreements to ensure quality and cost-effectiveness.

Administrative and HR Support:

Provide comprehensive administrative support, including scheduling, documentation, and coordination of office activities.
Assist in human resources functions, such as onboarding new employees, maintaining staff records, and supporting team engagement initiatives.
Support management with confidential tasks and handle sensitive information with discretion.

Budget and Cost Management:

Develop and manage office-related budgets, including initial setup and ongoing operational expenses.
Monitor spending to ensure cost-efficiency and recommend cost-saving strategies without compromising quality.
Prepare financial forecasts for office needs and submit regular updates to senior management.

Finance Reporting:

Process and track expenditures, ensuring timely payment of invoices and compliance with internal financial policies.
Prepare detailed financial reports on office setup, operational costs, and budget utilization for submission to the finance department.
Collaborate with finance teams to ensure accurate reconciliation of office-related expenses.

Qualifications:

Proficient in English, with excellent written and verbal communication skills.
At least 7 years of proven experience in a similar Office Manager role, demonstrating the ability to lead and manage operational functions effectively.
Strong organizational and leadership skills, with the capacity to manage office matters for a team of approximately 20 staff members.
Well-versed in visa and work permit processes, with the ability to navigate and manage documentation for local and international staff.
Proficient in using office management tools, software, and technology to streamline operations.
Strong problem-solving skills with a proactive and adaptable approach to challenges.
Ability to work independently and collaborate effectively with diverse teams.