Job Description
Administrative Support:
- Provide secretarial and administrative support to senior management.
- Schedule meetings, manage calendars, and coordinate appointments.
- Prepare and manage correspondence, reports, and documents.
- Handle travel arrangements, including flights, accommodations, and itineraries.
- Screen phone calls, emails, and other forms of communication.
Office Management:
- Oversee the day-to-day operations of the office.
- Manage office supplies and equipment, ensuring adequate inventory levels.
- Coordinate office maintenance, repairs, and general upkeep.
- Ensure the office is well-organized and a conducive environment for work.
- Implement and maintain office procedures and systems to improve efficiency.
Communication & Coordination:
- Act as a liaison between departments, clients, and stakeholders.
- Organize company events, meetings, and conferences.
- Ensure that company policies are communicated and adhered to.
- Manage office documentation and filing systems.
Budgeting & Vendor Management:
- Assist in managing the office budget, including tracking expenses and invoices.
- Coordinate with vendors and service providers for office-related needs.
- Negotiate contracts and agreements with external suppliers.
Project Support:
- Provide support for various projects and company initiatives as required.
- Coordinate logistics for company events, training sessions, and workshops.
Qualification Requirements
- Bachelor's degree in Business Administration, Office Management, or a related field (preferred but not mandatory).
- Proven experience as a Secretary or Office Manager.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
- Ability to handle confidential information with discretion.
