General Job Description:
The Secretary to the Managing Director provides comprehensive administrative support, including travel arrangements, calendar management, translation, document preparation, meting coordination, acting as a liaison, maintaining organized files, and handling various administrative and ad hoc tasks.
Main responsibilities:
- Provide comprehensive administrative support to the Managing Director which includes but not limited to travel arrangement, visas, accommodation and reimbursement
- Manage and maintain the Managing Director's calendar, including scheduling appointments, meetings, and minutes for meeting
- Perform Chinese-English and English-Chinese translation work both spontaneously and in writing
- Prepare and manage correspondence, reports, and documents in both English and Chinese.
- Organize and coordinate meetings, conferences, and other events
- Act as the primary point of contact between the Managing Director and internal/external stakeholders
- Maintain an organized filing system for both physical and electronic documents
- Handle any other administrative tasks or special projects as assigned by the Managing Director
- Performing all tasks assigned and other ad hoc tasks
Requirement: - Bachelor's degree in Business Administration, Secretarial Studies, or a related field
- Fluent in both written and spoken Chinese, English, and Thai
- Proven experience as a secretary or administrative assistant, preferably with experience supporting senior executives
- Excellent communication and interpersonal skills
- Proficient in MS Office (Word, Excel, PowerPoint) and other office management tools
- High level of discretion and confidentiality
- Ability to multitask and prioritize tasks efficiently
- 3 years above experience in supporting management level for all administrative and secretarial functions.
- Strong organizational and time-management skills
- Detail-oriented with strong problem-solving abilities
