Responsibilities:

Provide high-level administrative support to the Senior Deputy Managing Director, including calendar management, scheduling meetings, and coordinating travel arrangements.
Prepare, organize, and manage documents, reports, and presentations required by the Senior Deputy Managing Director.
Handle incoming communications, including phone calls, emails, and correspondence, prioritizing and responding on behalf of the Senior Deputy Managing Director when necessary.
Coordinate and liaise with internal and external stakeholders, including senior executives, department heads, clients, and partners, ensuring effective communication and follow-ups.
Assist in preparing internal and external meetings, conferences, and presentations, including organizing materials and taking meeting notes.
Track and manage ongoing projects, ensuring deadlines are met and progress is effectively communicated.
Organize and maintain office filing systems for efficient document access and management.
Conduct research and provide relevant insights to support decision-making.
Maintain confidentiality of sensitive information and exercise discretion in handling executive matters.
Assist with ad-hoc tasks and projects as directed by the Senior Deputy Managing Director.

Qualifications:

Fluent in Chinese.
Bachelor's degree in Business Administration, Management, or a related field.
Minimum of 1 years of experience as an Executive Assistant or in an administrative support role, preferably in a corporate environment.
Proficiency in Microsoft Office Suite and the ability to learn new tools quickly.
Strong attention to detail with a proactive and problem-solving mindset.
High level of discretion and confidentiality in handling sensitive matters.
Ability to work independently and collaboratively in a fast-paced environment.
Excellent interpersonal and communication skills with a service-oriented mindset.